UNOPS recrute un Project Manager

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Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Details

Vacancy codeVA/2014/B5302/5996

Position titleProject Manager

LevelICS-11

Department/officeAFO, CIOH, Cote d'Ivoire

Duty stationAbidjan, Côte d'Ivoire

Contract typeInternational ICA

Contract levelIICA-3

Duration1 year

Application period10-Oct-2014 to 31-Oct-2014

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United Nations Core Values: Integrity, Professionalism, Respect for Diversity

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Background Information - UNOPS

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

 

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

 

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peace building contexts, always satisfying or surpassing partner expectations.

 

We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.

  

Background Information - Cote d'Ivoire

Cote d’lvoire

Located in Abidjan, the UNOPS office in Cote d’Ivoire has developed a strong working relation with the Government and international partners over the past 15 years. It provides technical support in strategic development areas including elections; procurement and related capacity building; environment protection, water management and sanitation; and infrastructure rehabilitation and development.

Background Information - Job-specific

UNOPS services have been requested by UNOCI (United Nations Operation in Côte d’Ivoire), to support the National Authority on DDR for the reinsertion of up 20000 ex-combatants in various regions of Côte d’Ivoire.

As a subsidiary organ of the United Nations, UNOPS has a large portfolio of experience providing project support to peacekeeping operations through its agile and flexible operational mechanism. UNOPS will offer specialist capacities based on its mandate and experience, while allowing for an extensive control of UNOCI on the project activities and budget allocation through the Project Board mechanism.

In this framework, UNOPS is looking for a Project Manager who will be responsible for the day-to-day operations of the project and will provide services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals.

The Project Manager is responsible to read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project products are capable of meeting the business cases for both UNOPS and the Partners. Success of the Project and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.

Functional Responsibilities

Under the guidance of the CIOH Director, the Project Manager is responsible for the day-to-day operations of the project and provides services to the different donors, partners and beneficiaries.  He/she is expected to meet and exceed the organizations performance and delivery goals.

The project manager must be able to apply, independently, the below duties and responsibilities of the project success criteria:

Stakeholder Management:

• Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
• Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
• Advise the Partners on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
• Manage the information flows between the Project Board/OC Director and the project

Delivery and Performance:

• Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
• Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
• Liaise with any external suppliers or account managers
• Authorize Work Packages
• Advise the Project Board and OC Manager of any deviations from the plan
• Identify and manage risks so that maximum benefit to client and stakeholders is achieved
• Manage and review product quality and ensure products are accepted
• Monitor and evaluate performance of service providers
• Identify and report potential business opportunities for UNOPS to supervisor
• Identify and report threats to UNOPS internal business case to supervisor

Procedures:

• Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
• Prepare/adapt the following plans for approval by the Project Board:  I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
• Prepare the following reports:

         i.   Highlight Reports

        ii.  End Stage Reports

       iii.  Operational Closure Checklist

       iv.  End Project Report

       v.  Handover Report

• Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
• Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
• Understand the unique structures of the UN and budget appropriately for personnel
• Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
• Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

• Participate in the relevant Communities of Practice
• Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
• Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
• Complete lessons learned as per reporting format
• Incorporate lessons learned from others as per planning format

Personnel Management:

• Lead and motivate the project management team
• Ensure that behavioural expectations of team members are established
• Ensure that performance reviews are conducted
• Identify outstanding staff and bring them to the attention of the OC Director
• Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
• Select, recruit and train team as required by project plans
• Perform the Team Manager role, unless appointed to another person(s)
• Perform Project Support role, unless appointed to another person or corporate/programme function
• Ensure safety and security for all personnel and comply with UNDSS standards

Core Values:

• Understand and Respect National ownership and capacity

      i.  Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

      ii.  Seek opportunities to recruit qualified local staff

Competencies

Key Competencies:

Contextual Skills:

International organisations experience

Management experience

Project Management Skills:

Budget Management

Capacity Building

Client Management

Contracts Negotiation

Financial Rules and Regulations

Knowledge Management

Monitoring and Evaluation

Multistage Reporting

Project Design

Project Development

Project Management

Risk Analysis

Stakeholder Management

Develop project team

Project specific competencies and required technical skills:

Logistics

Procurement

Engineering

Partnership development

Education/Experience/Language requirements

Education:

An advanced University Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies or other related disciplines.

A bachelor Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies or other related disciplines with 2 additional years of relevant professional experience may be accepted in lieu of the Master Degree.

A minimum of 7 years (or more based on academic credentials) of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations

UNOPS Project Management Foundation Certification will be an advantage

Additional Requirements and Considerations:

Proven experience working with a UN Mission in a post-crisis environment

Fluency in French (writing, reading, speaking) is required and a good knowledge of English is desirable

Contract type, level and duration

Contract type: International ICA

Contract level: IICA 3

Contract duration: 1 year

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

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