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Director, Protocol and Conference Department (SGPC)Ivory Coast
Role Description
Director, Protocol and Conference (SGPC)
African Development Bank
The African Development Bank (AfDB) is Africa’s premier development finance institution whose mission is to promote sustainable economic growth and reduce poverty by providing financial and technical assistance to or for the benefit of Africa’s 54 countries. The Bank has 79 member states comprising 53 African countries and 26 non-African countries. The Bank has its headquarters in Cote d’Ivoire and its temporary relocation agency in Tunisia. In addition, it is present in 35 other countries and has an Asia representation office in Japan. The Bank has a total staff complement of over 2000. The Vice Presidency General Secretariat of the Bank is comprised of three departments and the Front Office. The Departments are: Board Affairs (SGBA), Protocol & Conferences (SGPC), and Language Services (SGLS).
The position will be based at the Bank’s Headquarters in Abidjan, and in addition to the exciting career opportunity, offers a very competitive salary and benefits package.
Role
Under the overall guidance of the Vice President Secretary General, the Director, Protocol and Conference Department (SGPC) is responsible for advising Senior Management on protocols and immunities, set objectives, formulate policies, define and monitor the key performance indicators of the department and promoting best practice of the industry internally and externally. In addition, the Director, SGPC supports the Vice President Secretary General in ensuring a high performing General Secretariat and ensuring that other responsibilities of the complex are discharged effectively.
Duties and responsibilities
African Development Bank
The African Development Bank (AfDB) is Africa’s premier development finance institution whose mission is to promote sustainable economic growth and reduce poverty by providing financial and technical assistance to or for the benefit of Africa’s 54 countries. The Bank has 79 member states comprising 53 African countries and 26 non-African countries. The Bank has its headquarters in Cote d’Ivoire and its temporary relocation agency in Tunisia. In addition, it is present in 35 other countries and has an Asia representation office in Japan. The Bank has a total staff complement of over 2000. The Vice Presidency General Secretariat of the Bank is comprised of three departments and the Front Office. The Departments are: Board Affairs (SGBA), Protocol & Conferences (SGPC), and Language Services (SGLS).
The position will be based at the Bank’s Headquarters in Abidjan, and in addition to the exciting career opportunity, offers a very competitive salary and benefits package.
Role
Under the overall guidance of the Vice President Secretary General, the Director, Protocol and Conference Department (SGPC) is responsible for advising Senior Management on protocols and immunities, set objectives, formulate policies, define and monitor the key performance indicators of the department and promoting best practice of the industry internally and externally. In addition, the Director, SGPC supports the Vice President Secretary General in ensuring a high performing General Secretariat and ensuring that other responsibilities of the complex are discharged effectively.
Duties and responsibilities
- Advise Senior Management on issues pertaining to the application of the norms of protocol and immunities;
- Guide the Senior Management on the provisions and enforcement of host country agreements and relationships with the diplomatic corps;
- Build and/or foster strong relationships with the host country and diplomatic corps and proactively manage these relationships to facilitate the Bank’s activities;
- Provide strategic guidance to Senior Management on privileges and immunities of the Bank in relation to their work;
- Set objectives, formulate policies, establish priorities, define and monitor the key performance indicators of the department;
- Ensure that the department produces a high-quality output within available resources, by making the best use of its human, financial and technological assets, and by monitoring and enforcing efficiency targets;
- Ensure effective communication between the Management and staff of the Bank, the authorities of member countries and officials from other organizations;
- Supervise budget preparation and follow its execution, and advise Senior Management on the budgetary and financial impacts of the department’s operations;
- Monitor best practice in the industry and, as appropriate, liaise with counterparts in other organizations;
- Promote the sharing of best practice of similar activities in other Multilateral Development Banks;
- Represent the department, as needed, in bank-wide working groups;
- Determine the appropriate organizational structure of the department, assigning staff and material resources based on priorities and workload, coordinating and evaluating the work of staff and providing guidance on work problems;
- Assess the training needs of staff in the department, monitor and evaluate their performance, and recommend personnel actions to the Vice President Secretary General;
- Perform such other duties as may be assigned by the Vice President Secretary General.
Required experience and qualifications
- A minimum of a Master’s degree or its equivalent in Political Science, International Relations, Law, Public Administration or related disciplines;
- Preferably a minimum of ten (10) years of extensive and progressive experience in a similar organization, 5 years of which must be at a managerial level in International relations and protocol and privileges issues;
- Good understanding of host country relationship management issues and implications for international organisations such as the AfDB;
- Good understanding of privileges and immunities and implications for international organisations such as the AfDB;
- Good understanding of Bank group‘s policies, strategy, activities, institutional framework;
- Demonstrated ability to take prudent business risks and make effective, timely and well-determined decisions;
- Proven ability to build and lead motivated and committed teams across functional boundaries, and utilize talent and expertise of team members in a productive way;
- Strong managerial, interpersonal and communication skills; strong negotiating skills; ability to think strategically;
- Ability to work under pressure, prioritize work programs, and handle multiple tasks simultaneously;
- Ability to gain the confidence of senior management in delivering an efficient and effective service within agreed time and cost constraints;
- Ability to work effectively with other technical and management professionals of diverse occupational and cultural backgrounds in a cooperative team environment;
- Demonstrated ability to present and win support for ideas; a good listener; high level of integrity, discretion and confidentiality;
- Competence in the use of Bank standard software (Word, Excel, Access, and PowerPoint);
- Excellent written and verbal communications in English and French.
How to Apply
SRI Executive Search has been assigned to assist with the recruitment of the Director, Protocol and Conference (SGPC).
All applications, which should include a full CV (MS Word format) and a supporting statement, should be directed in confidence to SRI Executive Search (email address: AfDB-DPC@sri-executive.com or telephone number: +353 1 667 5008).
The closing date for receipt of applications is 17:00 UTC, 12th November 2014.
